Define each due or levy
Give every charge a clear name, amount, period and due date before assigning it to members.
Record payments once
Enter the date, amount and payment method. Keep partial payments attached to the same obligation.
Correct mistakes without hiding them
Reverse an incorrect payment and record the reason instead of deleting financial history.
Keep member dues and cash custody separate
A member statement shows what a person owes and paid. The treasury record shows money received, spent or handed over.