Keep one reliable member list
Record each member’s voice part, office and current status in one place. Let members keep their own contact details up to date.
Plan before rehearsal
Create Masses, rehearsals and other events early. Add the venue, arrival time, dress code and songs so members know what to prepare.
Give each Exco clear access
The coordinator, music director, secretary and finance Excos need different tools. Give each person only the records and actions needed for their responsibility. This protects member information, reduces mistakes and makes handovers easier.
Review what is working
Use attendance, finance and programme reports to notice problems early. Keep the process simple enough for leaders to use every week.